For many couples, the Wedding Day memories don’t just start at the ceremony, or even the family photos, but during the time that they get to spend with their Wedding Parties while they are getting ready. This is such a special time for both of them because the morning of the Wedding can be filled with so much love and support. How great is it to spend so much quality time with your best girls or closest guys and family members.
And the photos! #swoonworthy That closeness between friends and family is why these ‘getting ready’ photos are so much fun to take and to look back on later.
However, we would like to take a quick moment to point out a few things to remember when planning out the time before the Wedding on the Wedding Day. This is a tall soapbox for the Certified Wedding Planners at Infinity Events because the consequences for not taking this advice is totally (& easily) avoidable! Trust us, you’ll thank us later J
- Drink SO much Water
As a Wedding Planning Team, we consider it our job to help you have the very best day ever. We can’t do it if the couples aren’t taking care of themselves. A huge part of this is hydration. Keeping yourself hydrated in the midst of the craziness that is a wedding day is the #1 key to having your perfect day.
Don’t get us wrong, we are pro-alcohol! This is not a “Don’t have a drink on your wedding day” PSA. However, it is of the utmost importance that every couple, and each member of the wedding party, partners their alcohol with water (& lots of it)! Take care of yourselves on your wedding day.
- Plan for both Breakfast & Lunch
Though we occasionally have breakfast or brunch time weddings, the mass majority that we see are in the late afternoon or evening. It is a very busy day for everyone involved; lots of love, joy, laughter, emotions, smiling for photos, the occasional family drama, and adrenaline. With all of these factors, we find that most people don’t ‘feel’ hungry. With that in mind, we want to encourage you to plan for both breakfast and lunch for both yourselves and your wedding parties on your wedding day! You’ll likely not feel like eating, but we encourage you to make yourself eat something. (Think carbs and protein!) You need energy, something to coat your stomach and something to soak up any alcohol. Again, we can’t help you have the best day ever if you don’t take care of yourself. Don’t worry, your Infinity Events Certified Wedding Planner will help you in planning for this!
This is likely one of the biggest celebrations you will ever through for yourself, so let us ask you, don’t you want to remember every single Infinite Moment? We want you to cherish those memories forever!
Micah & Mark’s Gorgeous Vendor Team
Venue: The Gin at Nestbit
Coordination: Infinity Events
Photography: Snap Happy Photography
Videography: James Bickham
Entertainment: Almost Famous Band
Florals: Kacie Cooper Designs
Rentals: Elegant Chair Solutions & Mahaffey Tent
Catering: Thomas Meat Market
Hair Stylist: Wallace Ashley
Makeup Artist: Kasey Acuff
Photo Booth: Tin Can Rentals
As wedding planners, we believe it is a HUGE part of our jobs to help educate our couples about the little things that make up a successful event. Let’s discuss a little bit about hotel room blocks. This is something that many clients forget about until closer to the date. It certainly doesn’t feel like the most glamorous part of the wedding planning process, however, it truly can be essential to the ease of travel for your guests. Here are a few tips to help make this process easier.
1. Do this fairly early in the planning process
Hotel availability and rates are very much influenced by the goings-on in the city, and many times these barriers aren’t known by the public. Yes, things like city-wide festivals or marathons can make a huge difference in rates/availability, but also things like local children’s soccer tournaments or even family reunion season can affect a wedding block. Our advice is to go ahead and get this piece off of your list and onto your wedding website as soon as possible!
2. Check if a Courtesy Room Block is available
Courtesy Blocks are our favorite because there is no financial obligation to the couple. These allow you to hold a certain number of rooms out of hotel inventory until a given “cutoff date” under a group name for your event. Your guests get a guaranteed room rate until that date and then the remaining rooms are released back into the hotel’s inventory. Simple as that! However, you should know some hotels don’t offer courtesy blocks at all, and some only offer them at certain times of year. Finding a hotel that offers Courtesy Blocks can take a little research and a lot of phone calls. If you are working with one of the Certified Wedding Planners with Infinity Events, we can certainly help you with this process!
3. Don’t go crazy with the number of rooms you reserve for your guests
Hotel Room Blocks are a gorgeous courtesy to offer to those out of town guests, however, the reality is that many of the traveling guests will also have their own hotel memberships or lodging preferences. There are a large number of guests who will not take you up on the group rate and choose to stay somewhere else. In a world where Airbnb is so popular, we have to plan for this! When considering how many rooms to block, our advice is to start with about 50% of the rooms actually needed for the expected traveling guests. Keep up with how many rooms have been picked up throughout the planning process, and if you need to add some more, typically the hotels will accommodate!
We know that this process can seem daunting, but don’t worry! Give us a call and we can help talk you through all of the tiny details that make wedding planning such a journey. We are here for you.
The Infinity Events Team
We talk to so many couples who either don’t know what a place setting includes or don’t understand the impact they can have at a wedding. So, let’s chat about it! Obviously, there is a lot more to an event’s design than just the place settings, but they are commonly an overlooked piece of a wedding. There are so many details and little touches that can add elegance and personalization to a place setting. Today let’s go through a few of the basic pieces that every couple can easily and affordably add to their wedding day décor.
A charger is essentially a plate for your plate! Honest to goodness, this might be the most important piece of a place setting. So much can be done with a simple charger. Unfortunately, they are one of the first pieces couples to cut from reception décor when finances become an issue. The logic being because they are strictly decorative. However, what we have found is that this small touch can add so much class for every budget! Additional ways to add to your place setting (other than the charger) include, but are not limited to, linen napkins, menus, thank you notes, favors, etc. The list goes on and on!
2. Linen Napkins
Linen napkins are an inexpensive way to elevate an event when directly compared to the standard paper napkins. Consider someone’s home that you know whose dining room table is always set. Don’t you feel important (& a little fancy) when you are invited to sit at their table, take part in their hospitality & use their beautiful linen napkins? Couples can provide that same hospitality to their guests on the wedding day. Not only is this an affordable way to elevate your wedding (We have seen linen napkin rentals start as low as $0.50 each!) but they are environmentally friendly to boot!
If you are serving a full meal at a reception, it is important to offer every guest a seat to enjoy their meal. When this is the case, having flatware on your tables helps complete your place settings. Even with a buffet, you can preset your reception with flatware to fill out the formality of your tables. This also frees up your guests’ hands to carry their plates or drinks to their seats. Remember, if you choose to have flatware at the table, it is important to adhere to the etiquette of setting the tables correctly. Your Certified Wedding Planner can ensure that your vision is executed perfectly with forks on the left and spoon & knife on the right.
We know that planning a wedding can be a lot. There are so many moving pieces on a wedding day that event design often feels like the “easy” part. However, this is a huge undertaking. Considering that you, the VIPs, already have a ton on your plate, *Pun totally intended!* we encourage you to talk with your coordination or planning team about this piece. At Infinity Events, we have packages that are strictly for Event Design. They are curated to help you through this with ease not stress. Let’s chat!
The Infinity Events Team
There are lots of variables involved with a wedding. You’ve got travel, dresses, food, music, family and friends, and of course, weather. For some cities, like L.A. or Seattle, couples generally know what the weather will be on their wedding day because their city has about one type of weather. But those of us in the mid south know that weather can change on a dime!
There’s a reason folks say, “If you don’t like the weather in Memphis, take a nap!” You could get dressed for the low fifties in the morning and by the afternoon it is in the nineties. Or in the case of this wedding, the day can begin with thunderstorms and flood warnings and end in rainbows and sunshine.
Sarah and Kyle had planned a beautiful wedding in October of 2017 at Kyle’s parent’s property on Pickwick lake. They had so many beautiful details planned out! From the many blues of the bridesmaids dresses, to the beautiful sound of bagpipes accompanying the bride down the aisle.
Yes! You read that right! Kyle’s family has Scottish heritage and they added touches of that rich history throughout the day. Kyle’s father wore a kilt for the ceremony. And the talented bagpipe player, Anne Katherine Vanlindingham, filled the air with song. RJ, their pup, wasn’t quite sure what to make of the music, but they got some great photos of him investigating.
Sarah had beautiful blue and white touches throughout the whole reception as well. She had been collecting the pieces over the years, and she says they are still decorating their house to this day. To keep with the Scottish touches, they had delicious food from the Collierville Scottish Pub, Highlander, owned by the groom’s family.
The family had already reserved a tent for the reception outside, and they would be able to fit the band and dinner tables under it. The main concern was what to do for the ceremony. They had planned for a breathtaking, lakeside arrangement. If it was going to storm as badly as expected, we would have to hold the ceremony inside the home. They had a beautiful round living room, but the worry was what to do with the bagpipes!? We planned for the worst case scenario, and held our breaths for a miracle.
The morning of the wedding, we awoke to the same forecast. But with each passing hour, the storms seemed to be moving away. The tent was set up, the band began to arrive, the tables were set, and we all continued to pray the rain away.
About an hour before the wedding, we called it. We were going to roll the dice and have the ceremony on the lawn by the lake. Myself and some of the caterers went out to wipe down the chairs (it had already rained that morning), and we cued the bagpipe player to start tuning. The ceremony went off without a drop of rain to speak of. There was even a great moment when a boat rode by in the ceremony and cheered on the couple. Afterwards, as the sun was setting, the couple stole away for some sunset photos, and a rainbow appeared! Talk about breathtaking!
Afterwards, as the sun was setting, the couple stole away for some sunset photos, and a rainbow appeared! Talk about breathtaking!
All in all, Sarah and Kyle had a beautiful, fun filled wedding! They were able to roll with the unpredictable punches and still enjoy their wedding day. They were able to relish in the joy of their love because they knew they were going to get married, regardless of lighting or thunder. So if this happens to you on your big day, try and take a page out of their book. It will make for a great story down the road!
Sarah & Kyle,
It was such an honor getting to be a part of your wedding! The grace with which you handled the stormy weather was truly inspiring. I am beyond happy that you all were one of my first weddings with Infinity Events. It was so fun getting to know you and your friends throughout the weekend. Your wedding was truly beautiful.
Thank you for trusting me with it.
Sarah and Kyle’s Gorgeous Vendor Team
Planning | Infinity Events
Photography | Angela Zuill
Venue | Kyle’s parents’ home, Pickwick Lake
Tent & Other Rentals | M&M Event Rentals
Catering & Bar | Highlander Scottish Pub
Cake | Miss Muff’n Bakery
Band | Sensations Band
Florist | Sarah’s mom
Makeup | Amber Reed
Hair | Den Smith-Schaeffer at Tangles Midtown
For all you folks out there who have be in a wedding, you understand the behind the scenes are stacked with LOTS of to do lists and “necessary beasts” that must be tended to. Fittings, tastings, and of course, the dreaded Rehearsal night! But we are here to let you know that this particular beast can be tamed!
When you hire a planner or coordinator, you are hiring the expertise of how to make sure all of the bases are covered for your wedding, INCLUDING your rehearsal. Here are a few easy ways to make your rehearsal as painless (and quick) as possible!
1. Who needs to be there?
Often times, we find couples who aren’t sure who they need to invite to the rehearsal. In today’s wedding world, the rehearsal dinner has a wide variety of shapes and sizes. However, wedding rehearsals need only the folks actually in the wedding to attend.
That means, you, your fiance, the family members that are proceeding in the ceremony and your wedding party only. When too many rehearsal dinner guests are milling about during the rehearsal, things can take longer due to attention spans and distractions.
2. What about the details?
Throughout the planning process, you’ve hopefully worked hard on making sure the beauty comes through in your details of the day. However, when it comes to the ceremony, the details that matter most are in the words. Practicing the ceremony or your vows can and should be done, however, we suggest doing so privately or with your officiant. Keeping “the special” a surprise for the next day is important. If you practice the whole ceremony the day before, with the same people, in the same place, we believe some of the magic is lost. So let us focus on the logistics of how the day will work and let the loving words shine the next day.
3. How long will it take?
Once the bridesmaids and groomsmen know where they are standing and grandparents know where they are sitting, the “hard part” is out of the way. Most wedding rehearsals are easy enough that you only have to go through the motions once, maybe twice. When you are planning your rehearsal dinner, it is best to allot an hour for the rehearsal. This should allow for a few minutes buffer at the beginning (for any late comers) and even some extra time if Aunt Suzy wants to practice one more time. As we like to say, “It’s just walkin’, folks. It’s not rocket science.”
4. What about ceremonies with a little “Extra”?
You’ve all heard about ceremonies that have a little extra flare to them, and trust us, we’ve seen them all. You know, the ones with live animals or children involved. OR The ones with guests who read passages or sing songs. OR The ones with a LOT of people involved. These rehearsals may require a little more tender love and care. But rest assured, your planner/coordinator will take the time required to make sure everyone is comfortable with when they are expected to do what.
5. What if a groomsman or grandmother cannot make the rehearsal?
Don’t you worry! We will be sure to find them the next day well before “Go Time” to let them know what they need to know.
6. Should ushers attend rehearsal?
Nope. An usher’s job is kinda hard to practice without guests. Just make sure your ushers arrive a bit before the wedding and have them meet with your coordinator/planner. We’ll make sure they get the full Ushering 101 then!
Wedding rehearsals may seem daunting or confusing, but to your planner/coordinator, they are another part of the puzzle. We have ways of alleviating the pain or tensions that may arise. The night before your wedding day should be fun and relaxing. So sit back and trust that you are in good hands!
Kirby & Kevin,
Helping you create and execute your amazing vision for your wedding day was one of the highlights of my year! I so enjoyed getting to know you both and your sweet family! The elegance and sophistication that you two brought to your wedding day was so beautiful to witness, and I am honored. Thank you again for trusting me with it.
Love, Emma & The Infinity Events Team
Kirby and Kevin’s Gorgeous Vendor Team
Planning | Infinity Events
Photography | Jon Sharman Photography
Videography | Erwin Media
Venue| Hillwood at Davie’s Manor
Rentals | White Door Events
Linen | Elegant Chair Solutions
Ceiling Decor| Fedex Flower Guy
Catering & Bar | Fascinating Catering
Baker | Cakes by Carolyn
Band | The Soul Shockers
Florist | Holliday Flowers & Events
Makeup & Hair | Beauty by Brady
For this wedding flashback, we wanna take you back. Way back! To October of 2015! Ladies and Gents, let’s go back to Infinity Event’s first full plan wedding! This was Jessica and Caleb’s “Home” themed wedding! To explain this theme, we must first tell you a little about this couple. Caleb was active duty military when he proposed, and he and Jessica knew they would be moving away from Memphis shortly after the wedding. Jessica knew she wanted to have a wedding that paid tribute to her fiance’s service as well as to her home city and country. Booking her wedding ON Beale Street was a great start to that tribute! Hunt Phelan is located at the end of Beale and has the perfect place to help you feel right at home!
Next up was to choose the details. She chose the true red a her focal color and accented that with touches of navy blue, white and gold! So classy! So patriotic! She also wore Blue Suede Shoes with her wedding dress and he had Memphis Grizzlies socks with his suit!
To nod towards her new name and the military life ahead, she also had her seamstress sew her fiance’s military name tag inside of her dress! For their guest book, they had guests sign a wooden sign in the shape of the state of Tennessee with a heart over Memphis! And this is where our title comes in. It said “Home is wherever I’m with you.”
Other Memphis touches included Growl Towels and U of M pom poms at their send off as well as the “party shirts” the Groom and some of his friends (who also serve our country) wore under their dress blues! Curious what a party shirt is? Take a look at the photo to the right! From the front, it was all business and crisp white, but when the groomsmen took off their jackets, the sleeves and back of the shirt were wild! Memphis Tigers, bald eagles, wolves, flags, even sequins covered these shirts! Talk about turning the party up!
Now about that ceremony! Let’s start with a cautionary tale. Jessica and Caleb’s wedding was in October, remember? Any guesses as to something that is pretty important on a wedding day that changes in the fall?? You may have guessed leaves or the temperature, and you aren’t wrong. However, this new planner’s first lesson was making sure to know when Daylight Savings Time really starts to affect sunset! By the time ceremony rolled around, that Sun was runnin’ away! Jessica and Caleb knew they wanted the guests to be able to see them, and they, of course, wanted the photos to turn out great, so they asked their fabulous officiant, Kirk Houston, to speed up the ceremony a bit. It was amazing! They shared their first kiss as husband and wife before the Sun went down, and still were able to squeeze in those family pics!
We loved working with the vendors on this wedding! Each one had so much Heart in the day! They cared so much about making Jessica and Caleb’s day a fantastic experience, and they all worked together to make sure that happened! We are beyond proud to have been a part of this wedding day that highlighted such an amazing couple and this amazing city!
Jessica and Caleb,
I know Jason and I have known Jessica for a long time, but It was such a pleasure getting to know you both during your planning process. I think it goes without saying, but I am so happy that our friendship has gone on LONG after your wedding day! Thank you for allowing me to share your sweet story (& amazing photos) over and over! It has been such a blessing knowing you!
Love, Emma & The Infinity Events Team
Jessica & Caleb’s Gorgeous Vendor Team
Planning | Infinity Events
Photographer | Phillip Van Zandt Photography
Ceremony Venue | Hunt Phelan
Reception Venue | Hunt Phelan
Videographer | Emax Productions
Florist |Holiday Flowers
DJ | DJ Rockin A
Rentals | Party Connection
Catering & Bar Service | Carolyn Montfort Catering
Cake | Cakes by Carolyn
So, you’ve just gotten engaged! You’ve shared the news with friends and family. You’ve even spoken to your wedding party and started on your guest list! But the stress, and sometimes panic, is already bubbling? Then one night it comes to you; you realize you need a planner! That’s where we come in! Sometimes bride and grooms aren’t entirely sure how to set themselves and their wedding planner up for success. There are certain difficult or “sticky” conversations that you MUST have with your planner in order for them to be able to bring your dream wedding to a reality the way you want it.
We’ve listed below some of the KEY conversations you should have with your planner EARLY on in your relationship. These will help your planner be your best advocate, cheerleader, and defender! Knowing these key opinions, facts, and situations will allow your planner to represent you in the most accurate ways throughout the process and on the wedding day!
1. Communication Style
When it comes to your wedding day, you and your planner should have completely open communication. It is paramount that you both find a way to communicate that puts your mind at ease during the process and allows your planner to do her job effectively. If you are a more visual person and you’d like to see more photos or sketches of your design or reception layout, let your planner know. If you absolutely hate email and never ever remember to respond, let them know text or calling is the way to go. If you have zero interest in the nitty gritty of the process but you’d like updates along the way just to know how things are going, they can accommodate! The key is to establish this early on in the journey, so you are able to relax and enjoy being engaged!
2. Family Stuff
Someone once said that weddings are a lot like family reunions, and we agree! We know that this day will be exciting and exhausting, but on top of that, you’re getting to see hundreds of your closest friends and family! Family gatherings can bring joy, fun and a bit of drama. Whether this drama is light-hearted or related to Illness, divorce, loss, etc. your planner can help you maintain focus on your wedding day. Some of these things can help bring us closer and make us stronger individuals, but with all of the emotions of a wedding buzzing about, we want to be prepared for anything. This could mean having a moment to memorialize lost family members, or knowing not to sit Cousin Suzy next to Aunt Lisa at the reception. Whatever the family drama or struggle, your wedding planner can help alleviate the discomfort and help focus the day around happiness and love.
It may seem strange to have this one on the list because it seems obvious. But a lot of couples don’t realize how important this is to share with their planners. How you prioritize your wedding is the backbone of the planning process. Your priorities affect how you spend your budget and inevitably how you experience your wedding day. It is important to fill your planner in on which pieces of the day you want to spend more money on and which moments are most important to you. For instance, if your dream wedding includes having that big band playing all the jazzy classics, your planner will shift your budget to allow for the price of a big band. If your main priority is having an open bar with lots of options for your guests, or if you have always known you wanted to get married in a specific venue, let your planner know. When she knows these things up front, she can make smart choices for you along the way so that you stay in budget.
But priorities are not all about the money. Moments of your wedding that are the top of your list, matter a lot! If you know that you want to have a specific photo or song or family tradition at your reception, your planner can make that happen! It can even be something you wish to guard against. If you want to enjoy your cocktail of the night, but know you wish to remain steady, let your planner know! She will be able to help make sure you’re hydrated, you are free to soak up the excitement and energy of your day.
With the importance of communicating your priorities in mind, non-negotiables are incredibly important for you to share with your planner! They’re, well, non-negotiable! Your planner needs to know the things that you and your fiance feel strongly about. If you know that you HAVE to have your pup in the ceremony or if line dancing is strictly prohibited at your reception, it is a must-share! All of these have ripple effects and will be kept at the forefront of your planner’s mind.
We all know it’s weird and uncomfortable to talk about money. It’s even more weird to talk about it with someone you’ve only just begun to know. But in reality, talking to your planner about your budget is key to allowing her to do the job you’ve hired her to do. A wedding planner’s job includes a lot of different things: helping with design, dress bustling, calling the cues of the day, etc. But a HUGE part of a wedding planner’s job is making sure you get the dream wedding you’ve always wanted while staying within your budget!
In addition to what the bottom line number is, it is important to share with your planner who is contributing to the budget. Not only will knowing this information help you to spend your money intelligently, but it will also help to know this as we go into each step of the the decision making process. Maneuvering through family opinions, wants, and needs with regards to contributors to the budget can get tricky, but never fear! Your planner is here to help you through it!
Rest assured that you have already begun to set yourself up for success by hiring a wedding planner! We hope this short list of must shares has helped you kick off the planning process a little easier. These five tools will vastly increase your chances of accomplishing the day you’ve always dreamed of!
Sarah & Caleb,
It was such a pleasure getting to know you two during your planning process. I think it goes without saying, but I am so happy that our friendship has gone on LONG after your wedding day! Thank you for allowing me to share your sweet story (& amazing photos) over and over! It has been such a blessing knowing you!
Love, Emma & The Infinity Events Team
Sarah & Caleb’s Gorgeous Vendor Team
Coordination | Infinity Events
Photographer | Kaitlyn Stoddard Photography
Ceremony Venue | Balinese Ballroom
Reception Venue | Balinese Ballroom
Florist |Infinity Events
DJ | DeepBlu Entertainment
Rentals | Mahaffey Tent
Catering & Bar Service | Balinese Ballroom
Cake | Cakes by Carolyn
Emily & Michael were such an amazing and fun couple to work with, and even though they didn’t, I knew their vision for their day went hand in hand with the holiday spirit. In this case, a rockin’ New Year’s Eve Party! The very first time we met, Emily told me that she liked winter weddings, all things sparkly and had a group of party-lovin’ friends. I got so excited at the opportunity to create this holiday celebration to mark an epic day in their lives forever! I have found that some folks are turned off by weddings on or around the holidays, but we are here to tell you that not only is there charm to be appreciated during this time of year, but also how you can make it sooo worth it for your guests!
With Christmas just behind us and the New Year just ahead, we thought it might be the perfect time to share with you a few secrets that can help you have a holly jolly wedding or even to ring in the new year with your new spouse! Keep these few ideas in mind if you happen to be looking for just the right amount of holiday cheer in your big day!
1. Meet under the Mistletoe!
When deciding on your colors and floral options, consider the options that this time of year offer. Whether you want to incorporate mistletoe or holly into your arch at your ceremony or maybe you’d like wreaths galore, December is teaming with greenery! It can be a gentle reminder to your guests what this time of year can mean to them. For Emily & Michael, we incorporated a deep red, winter white and mixed greens to showcase the colors of the season and compliment all of the sparkly! Speaking of…
2. All that glitters!
The Gatsby glam has been all the rage in the wedding world lately. And what better time to flash a little gold or silver than during the holidays? We love the idea of a bride with some bedazzled shoes or a cake covered in edible glitter! These dashes of sparkle can arrive as early as your invitations! The inside of the envelope or even gold lettering in your names! Whatever holiday your family celebrates, there’s a color that can make the day pop! Red, blue, green, gold, silver; these can all make a big statement! Emily literally was game for anything that glittered! And, since I am the same way, we had so much fun making every inch of her space shimmer, sparkle and shine! We incorporated F. Scott Fitzgerald quotes within the decor to reiterate her love for the Gatsby! Emily & Michael’s love is just so pure and you can’t miss the sparkle in their eyes when they look at each other. What a blessing to be witness to such a beautiful love story!
3. Holiday Sips and Snacks!
Choosing the food for your wedding is sometimes a daunting thought. However, there are certain foods and drinks that go hand and hand with this season! You could add a speciality drink to your cocktail list, or offer milk and cookies as an after dinner snack! Who says turkey and dressing is off limits after Thanksgiving? Eggnog, candy canes or roast beast! The menu just became so much more fun! The Butcher Shop did an amazing job catering their fabulous foods for Emily & Michael’s reception, and Emily chose to add a specialty drink to play into the theme even more. The bartending team served French 75s, an old-world champagne and gin cocktail, throughout the evening, AND we had a gorgeous champagne tower with the sparkling flowing all night long!
4. Fabulously Warm!
There are so many options to keep your friends and family warm in the colder, holiday months. Fleece blankets are a great favor your guests can take home and enjoy again and again! Some venues to consider even come with cozy fireplaces that would make great photo backdrops or a place to get fresh air and stay warm. A chilly wedding is also a great time for your guests to pull out their family furs and look amazing! Emily chose to wear her grandmother’s fur for some of her photos and send off! It was a great way to honor her and to gorgeously stay toasty warm!
5. The Joys in the Jingles!
Do you and your fiance have a favorite holiday song? What about a song from your favorite holiday movie? Is there a number that your family can’t resist singing or dancing to? This is a fun part of planning the party for any wedding, but when you are looking for ways to incorporate this season into your big day, you have a whole new list of songs to choose from! Imagine sending your guests off into the new year with Auld Lang Syne!
Music meant a lot to Emily & Michael, and they sure did have a great party! (with the help of DJ Matt Tubbz of course!) They chose to incorporate certain songs throughout the night for family members and loved ones, which made each moment all the more special!
6. Let it Snow!
The send off of a wedding can be as big or as small, as traditional or as adventurous as the couple wants. But imagine if you took advantage of the season! White flower petals, fake snow, fireworks, there are so many options for making the last moment a lasting impression on your guests! For Emily & Michael with it being a NYE wedding, we took the idea of a send off and stretched into about an hour and a half! Around 11:30pm, we pulled out the display of NYE props for everyone to grab and ring in the new year together. But we didn’t stop at midnight, no sir! The actual send off was at 1am with, of course, sparklers! Don’t forget the signage (encouraging guests to choose Uber for safety) stating, “Don’t be afraid to sparkle a little brighter, darling.”
The greatest part of having a wedding during the holiday season is having your friends and family with you. When you plan a wedding around the season of greetings, you may hit scheduling conflicts or other stressers. But remembering that you are marrying the love of your life; remembering that you are throwing the party of a lifetime; remembering that you will get to celebrate your love, these can all help put you back in the right mind. We hope your Christmases, Hanukkahs, New Year’s Eves, weddings, and anything else you are celebrating this season are all merry and bright and full of love and happiness!
Emily & Michael,
I cannot say too many times what an honor it was to help you create the perfect representation of your love story for your wedding day. We had so much fun together, and I will consider you friends for life! Thank you for trusting me to carry out your vision throughout the whole process. Merry Christmas, Happy New Year & Happy 1st Anniversary!
Love, Emma & The Infinity Events Team
Emily and Michael’s Gorgeous Vendor Team
Planner | Infinity Events
Photographer | Josh and Aleah Photography
Ceremony Venue | The Tower Center
Reception Venue | The Butcher Shop
Florist |Lynn Doyle Flowers and Events
Ceremony Music | Sounds of Marque
DJ | Matt Tubbs
Rentals | Elegant Chair Solutions and White Door Events
Catering & Bar Service | The Butcher Shop
Cake | Cakes by Carolyn
What’s the first thing that comes to mind when you think of Oxford, Mississippi? Is it football? I thought it might be. But what if I told you my first thought is quickly becoming, “Weddings!”? Getting to work with Kaylee and DJ on their dream wedding was such a fantastic Oxford experience!
Oxford has a wonderful small town charm that makes just an hour out of Memphis seem like a perfect getaway vacation. The old homes, the Square, and the hills! So picturesque!
When I first met Kaylee and Cheryl, I knew I was talking to an Infinity bride and her mother! They were such loving, bright people all around! It was a few months later that I got to meet Kaylee’s sweet Groom to be! DJ was obviously so smitten with Kaylee. They have the kind of love that makes your heart sing!
The wedding was at The Jefferson. Boy oh boy! This venue! I was texting photos to other Infinity staff non stop from this place! It has this chic, raw, timeless, classy vibe to it! With 10,000 bricks that all said “Oxford” lining the floors and 60 crape myrtles to welcome you as you drive in, this place is stunning! They have repurposed and relocated supplies and scrapes from Tennessee, Mississippi, and Virginia! It all comes together with this industrial quilt feel to it! It’s venues like The Jefferson that really help make my job easier! With all the floor to ceiling windows letting in all that natural lighting and a staff that was truly incredible, I fell for this place hard!
Kaylee and her mother, Cheryl did a great job working on simple, elegant details for the day of! Each table had an acrylic sign with the table number written in gold calligraphy, and the crisp whites played perfectly with the warm browns and golds throughout the event. The whole day had such a perfect display of who Kaylee and DJ are in their faith and as a couple.
There is something that must be said for how amazing Cheryl did with the execution of the details on the day of! She was the lady in charge, and it was my absolute pleasure to allow this sweet momma the ability to enjoy the party that they expertly put together. This is why even a bride who doesn’t feel that she needs a wedding planner should always, in my unbiased opinion, have a coordinator at the very least!
My Michelle Catering did such a lovely job with the food and beverage displays!
And the cake was done by Decorators Delight!
Kaylee and DJ’s wedding was just beautiful! They were a joy to work with and their families were so sweet! We even got to reconnect with them a couple weeks ago when we were back in Oxford for one of Kaylee’s bridesmaids, Meghan’s wedding!
As always, the Last Dance was breath taking! Just a perfect way to bookend the evening!
At the end of the evening, they watched as the Oxford sky lit up with beautiful fireworks done by Pyro Shows Inc. It truly was a dream!
Kaylee & DJ,
Thank you so much for trusting me with the the coordination of your perfect day! It was definitely one for the books. The way the two of you love each other is truly inspiring, and working with y’all just reminds me why I love love love what I do!! It was an honor to get to know you and your sweet families, thank you.
Love, Emma & The Infinity Events Team
Kaylee and DJ’s Gorgeous Vendor Team
Planner | Infinity Events
Photographer | Katie Norrid Photography
Venue | The Jefferson
Florist |Kacie Cooper Designs
DJ | DeepBlu Entertainment
String Quartet | Robert Riggs
Rentals | Events Rentals, Inc.
Catering & Bar Service | My Michelle Catering
Cake | Decorator’s Delight
Security | Cobra Security
Fireworks | Pyro Shows, Inc.
The Infinite Moment is something that, if you decide to let Infinity Events do your wedding, you will hear us talk about a lot! One of my goals as a wedding planner is to help you and your fiancé find those quirky things about you that make you special! We find them and incorporate them in one way or another in your wedding details. These little things are the touches that make your big day more than tables, chairs and flowers. These are the touches that make your wedding not a cookie cutter wedding just like everyone else you’ve ever known. These touches are what make your day special and YOURS.
Here are a few examples of easy ways to include an Infinite Moment in your big day.
Favors | Favors are a cool way to involve your interests, family and even history! Don’t give out silly nothings for no reason when you can give out something that will make folks remember the awesome time they had witnessing the love between you and your spouse! (& don’t worry, it doesn’t have to break the bank to be creative!)
Quotes | Quotes are a fabulous way to incorporate your personality and the story of your relationship into your day in a more subtle way. Handwritten calligraphy signage is all the rage right now, and adding a quote that means something to you will add that little extra something to your big day, and will be forever documented in your photographs!
Music | Everyone knows about the staple songs that you have to have for the reception like first dance, father daughter dance, mother son dance, etc. What some people don’t think about are the places in the reception that CAN have a specific song, but don’t necessarily have to. If you and your fiancé have several songs that mean something to you, you CAN incorporate them into your day.. Now let me be clear, this Infinite Moment is probably just for your benefit, but ANYTHING that is sentimental to your and your spouse is never a waste of time or money.. (another thing I always say lol)
Last Dance | This is something that I do with every couple. I have had a few brides think they didn’t want to at first, but have never had anyone regret doing this. It’s a beautiful moment for you, and logistically FABULOUS for your coordinator!
This very last, very private dance with your new spouse is a beautiful and authentic moment that gives you a moment that make “the whole world disappears when I am with you” a reality… not to mention some fantastic photos!
The ultimate Infinite Moment wedding: Kaitlin and Kyle
Kaitlin and Kyle’s quirky traits were so much fun to work with when doing their Spring 2017 wedding at the Balinese Ballroom in downtown Memphis. Throughout this post are some of their little touches that we were able to use to showcase their personality as a couple, not to mention their EPIC first dance song! Kaitlin & Kyle decided to surprise their guests with a acoustic cover of “You Can Have Whatever You Like” performed by two of their friends! It was amazing!
All in all, the Infinite Moment is that thing that makes your guests say “Wow only THEY would do that”; it’s the thing that makes your wedding different from everyone else in a way that only you can do. Your future spouse loves YOU for your uniqueness, personality & internal beauty, so let us help you celebrate that! Infinity Events believes that every bride is unique and we help you add your personally (and those quirky things that you love about one another) into the biggest day of your life.
Kaitlin & Kyle’s Vendor Team
Planner | Infinity Events
Photographer | Jon Sharman Photography
Venue | Balinese Ballroom
Florist | L & Jay Productions
DJ | DJ Rockin’ A
Rentals | Party Connection
Cake | Cakes by Carolyn
Thank you for reading!
I count myself one of the luckiest people in the world to have been involved in this sweet love story… and not for just anyone, but for my best friend. This whole journey was so incredibly special to me. Ashtyn & Demian, you will never know how much you have blessed my life.
Last year, Ashtyn & Demian got married in Phoenix Arizona after a whirlwind romance. They were one of those couples that you see very rarely….
One where there is no doubt to anyone that they have found their person… Their lobster… Their soulmate.
Even through some of the growing pains 🙂 Their wedding was very small, family only. (Thank you to Trent for FaceTiming me in!)
Ashtyn & Demian decided to get married at the Justice of the Peace so they could take their time and save up for a destination wedding celebration & not waste any time not being together. But circumstances are just that and life happens… and those plans for a destination wedding got put on the back burner. After talking with Ashtyn a bunch, she decided to allow me to help her throw a smaller celebration here in Memphis… A real testament to who Ashtyn & Demian are as a couple.. SO FUN! The celebration was to be set up & designed like a casual rehearsal dinner at Ashtyn’s favorite Memphis spot, BB King’s!
A few months later, I get a call from Demian. (Yes folks, this is where this whole thing starts to get epic!) He said that he needed my help creating a fairytale secret ceremony for his bride, my best friend! I cannot tell you how 100% in I was from the end of that very first conversation! What an incredible thing to do for his wife!
I am so in love with the way that Demian loves our sweet Ashtyn! (And yes, I did tell him how easy it is to make a pregnant lady cry!) I took his idea and ran with it!
So as soon as I got off the phone with Demian, I called Ashley to tell her about how amazing the whole thing was! We immediately got Amber in the loop and started thinking through the logistics of keeping a wedding a secret from the bride! Let me tell you, Ashtyn, Ashley, Amber & I are quite the group. There are no other group of women in my life that I feel closer to in mind, spirit, humor and heart. I love these women so deeply! (Thank You to Alpha Gamma Delta for bringing us all together.)
There are obviously several challenges that are inevitable when trying to plan a secret wedding! I want to touch on two problems. One as a friend and one as a Wedding Planner. The first challenge was Ashtyn’s attire. Remember, Ashtyn knows about the BB King’s part of the celebration, but not the wedding celebration. She had picked out this gorgeous and saucey white dress for the BB King’s part, but it definitely wasn’t a gown. The girls and I decided to try and let Ashtyn wear a piece of each of us. Luckily, Ashtyn & Ashley are about the same size… except the height! (Ashtyn is a shorty!)
“Being part of Ashtyn’s surprise ceremony was a DREAM! Ashtyn ended up wearing my dress and what made this even more special is that Ashtyn’s late mother borrowed her best friend’s wedding gown also. To have the opportunity to share a special piece of my wedding day with my friend was indescribable. We are also fortunate enough to have Emma in our circle to organize the event. She’s a go-getter with an eye for details and genuine care, concern for the bride and groom’s day. Emma made all the difference in making this special event happen for Ashtyn and Demi!” – Ashley Booth
Amber is also about to get married in November, so Ashley had a great guise to get all of Ashtyn’s measurements. AND it looked like Ashley’s wedding gown would work for her! (pending the size heals she would need) Check! We then were able to add in a piece of Emma and Amber to her attire. She would wear my veil and Amber’s earrings! Check! Check! Let’s just acknowledge the amazing fact that Amber allowed Ashtyn to wear her wedding day earrings… before she even wore them! How special is that! I love that Ashtyn had a piece of each of us on her big day. It really made us feel a part of this beautiful story. What we didn’t know, and found out while she was getting ready, is that her mother actually wore her best friend’s wedding gown on her wedding day. What a God thing this was! So incredibly special!
“When Emma told me what she and Demian had planned for Ashtyn, I knew I wanted to be a part of her special (SURPRISE) day! She was wearing Ashley’s wedding dress, Emma’s veil…so, naturally, I wanted her to have something from my upcoming wedding. I had just gotten my earrings a few days prior to Ashtyn’s wedding so it couldn’t have worked out more perfectly. I love the fact that someone I love had an opportunity to put them to use (why just make those lovely things sit in a box for months waiting on my wedding?)…and she wore them well!” – Amber Crawford
The other difficulty I encountered as the Planner of this secret event was working with all of the vendors and their contracts. Luckily, we chose some amazing vendors that truly love love, and bought into this whole surprise! Basically every vendor had to make two contracts; one that Ashtyn could see and one that she couldn’t. Honestly, it was humorous, but so worth it. I couldn’t have kept this secret without the incredible cooperation of these vendors!
So here was the plan! On Friday night, we would have a girls night…Take her out downtown and stay in a hotel together. We would tell her that Demian and the girls planned her a wedding photoshoot so they could get real wedding photos. We would show her the outfit and hope she didn’t figure out the rest. Then, 3eight photography would arrive mid-morning to take “getting ready photos”, and then we would take her to the Woodruff-Fontaine House. There, her dad would hide right along the path we would be walking her to her “Photo Shoot”, and then he would continue to walk her down the aisle to Demian. (It was a beautiful ceremony performed by her twin brother, Trent!) After the ceremony, they would get family wedding day photos and of course, the Bridal Photo Shoot. The BB KIng’s reception would follow a few hours after the ceremony, giving Ashtyn time to change into that adorable dress she bought for the occasion.
I couldn’t believe it, but we pulled it off! She was actually surprised up until the very moment they began walking down the aisle!
Dear Ashtyn & Demian,
I cannot thank you two enough for allowing me to be a part of your day! This experience was incredible to be a part of, and I will forever count it as one of the most special weddings I have ever been a part of. Ashtyn, It makes my heart glow to see you so happy and with your soulmate. Demian, Thank you for loving my friend the way you do. It makes me love you all the more!
Love, Emma & The Infinity Events Team
List of Vendors
Photographer: 3eight Photography
Venue: Woodruff-Fontaine House
Tent: Classic Party Rentals
Rentals: Party Connection
Florist: L & Jay Productions
Hotel: Sheraton Downtown
Planner: Infinity Events
September 2016 was a big month for us at Infinity Events. Of course by that, I mean my husband and myself. This was the month that we took the plunge and finally decided to invest in advertisement with the Pink Bride. It was a scary step in the life of Infinity Events, but I would like to say on the record that it has been SOO WORTH IT!
I was thrilled when asked to style the photoshoot for the February issue alongside the gorgeous Meredith Corning, and want to share a little about the experience. The first and biggest thing that I want to say is how honored I am to have worked with these amazing vendors on this project. It was beautiful finished product, and so much fun to see each vendor do what they do best!
It was fabulous getting to know some other amazing folks in the industry and learn their stories. Like Kamesha Richards of Ava Loren Design. When Kamesha and I finally connected for long enough to actually brainstorm about the coming shoot, we chatted for almost 2 hours. We just clicked. 🙂
It was really amazing to get to talk with someone else who I felt like understood my passion because they shared it with me. I shared with her the inspiration for the shoot, and it was very clear that she and I shared a similar vision. It very easily came together with textured greens and “precious pops” to accent the luxe linen from Elegant Chair Solutions and the amazing venue, Hunt Phelan.
Of course there were friends that were a part of this project too. I always love spending time with these sweet people who I truly believe bless my life every time we get to work together. Two of which are Wanda Hunsaker of Hunt Phelan & Michael Strickland of Mahaffey Tent.
I did my first full plan wedding at Hunt Phelan, and got to know Wanda & Trip through that amazing experience. Michael has always been one of my most supportive friends in the industry. (Thank you for always believing in me.)
It was with the collaboration of all of these amazing vendors that we were able to take imagination and make it a reality. I want to go into this concept a bit here… My favorite part of what I do is learning my couple’s vision and creating reality from that. A HUGE piece of this process that I think many planners tend to overlook is the relationship. Not just the relationship between the Bride and Groom, but the one between the couple, family & planner! Obviously part of choosing your planner is seeing if their past work is in line with your tastes, but I think that there is more to it than that.
A planner’s past work should not really depict the planner’s taste, but the tastes of the couple they are working with. It is a challenge, but one of my favorite parts of the process!
Dear Meredith & The Pink Bride,
Thank you for inviting me to be a part of this shoot. I so enjoyed having the freedom to interpret the concepts into a reality with you and our team. I hope to be a part of this again!
Emma and The Infinity Events Team
Gorgeous Vendor Team:
Photo Shoot Stylist: Infinity Events
Gowns/Dresses: Ballew Bridal and Formal
Venue: Hunt Phelan
Tuxes/Suits: American Tuxedo
Photographer: Lyndsi Metz Photography
Hair/MUA: Kiss & Makeup
Videographer: Dreams Film Company
Models: DGA Models & Talent
Floral Design: Ava Loren Design
Catering & Dessert Bar: The Kitchen at Shelby Farms
Special Effects: Perfection DJs
Transportation: Memphis Wedding Car
Linens: Elegant Chair Solutions
Rentals: Mahaffey Tent & Event Rentals