Invitation Etiquette Tips

Hello Gorgeous

Who doesn’t love a beautiful invitation suite in the mail? It truly sets the tone for the feel and formality of the event to come. As Wedding Planners, we put infinite value on the invitations for both aesthetic and logistical purposes. However, over the years we have found some issues with invitations that could be helped with a few tips for both the couple and their guests. We are ready to share the wealth with all of you!

Photo by Josh & Aleah Photography

Who is Invited?

Anyone who has planned their own large event can attest to this piece being of the utmost importance. The number of people who are invited and, therefore, attend directly affects literally everything about the event, but most specifically, the budget!
As the host, your responsibility is to understand how to communicate who is invited to your guests. Here is the gist of it: If their name is listed on the envelope, they are invited. If not, then no dice.

Here is an example in which we will use the names of the family members in Emma’s family. Emma and Jason are a married couple with a son named Jonah, who is 2 years old.

If the whole family is invited, here is how the salutation should read:

Mr. & Mrs. Jason Cockerham
Jonah
123 Example Street
Memphis, TN 38111

If this is an adult only event or the host wishes to only invite the couple, here is how the salutation should read:

Mr. & Mrs. Jason Cockerham
123 Example Street
Memphis, TN 38111

Some couples choose to use the terms, “and family” instead of the child’s name. This is fine to do etiquette wise, however, you do run the risk of misinterpretation by the guest. To them, “and family” might mean their mom, dad or distant cousin. It’s rare, but it does happen. Be prepared to clarify with your guests as needed when receiving your RSVPs.

Here is another example. Let’s pretend that Jonah is 16 years old, (though Emma doesn’t like thinking this way because she loves her baby boy) and you would like to extend an invitation for Jonah to bring a date.

If you don’t know the name of the date, the salutation should read:

Mr. & Mrs. Jason Cockerham
Jonah Cockerham and guest
123 Example Street
Memphis, TN 38111

If you do know the name of the date, the salutation should read:

Mr. & Mrs. Jason Cockerham
Jonah Cockerham and Sally James
123 Example Street
Memphis, TN 38111

The other option, of course, is to send Jonah and Sally their own invitation. Sometimes this is what the couple prefers, even if it is the same address, which is perfectly fine.

Photo by Mary Kate Steele Photography

What should be included in your suite?

What’s included in the invitation suite is very custom per couple and per event. The first thing is the invitation itself, obviously!

RSVP Cards and Envelopes | The next thing to consider is whether or not you want your guests to RSVP online or with a traditional RSVP card. It is our opinion that more responses are received with an RSVP card for a few reasons. First, there are potentially a good number of your guests who aren’t comfortable with using the internet in this capacity. Second, going to the computer to look up the website and rsvp is asking the guest to do something additionally, while a pre-stamped envelope is making the process simple. We have also found that many guests have the best intentions to get online to RSVP and simply forget in the chaos of day to day life.

RSVPs in general are so important. It drastically changes the cost of an event based on how many are attending, not to mention meal choices and food allergies that are a major part of the planning process. Speaking of, we highly suggest that you include the following on your RSVP card: RSVP by date, Names of the guests attending, Number of guests attending (yes both are required), Decline line, and any dietary restrictions line. (In the case of your wedding planning, more information is better!)

Accommodations Card | If you are expecting many guests from out of town, either securing a room block at a hotel or giving your guest hotel recommendations is a great way to show hospitality. The Accommodations Card is the way to communicate this. Many couples who have a wedding website however, are choosing to have the link printed on a card and the details for accommodations, activities to do in the city, etc. on the website.

Details or Reception Card | Reception Cards are to communicate the reception information when it is at a different time or place than the ceremony itself. If the venue changes, we suggest that you have directional cards that guests are given as they leave the ceremony, or a directional sign they can snap a photo of on their phones. Think about it… how many times do you bring the whole invitation suite with you to a wedding? This ensures that you have done all you can to help your guests get to the next destination easily.

Adults Only Card | The Adult Only Reception is becoming more and more common these days, and one sure fire way to communicate your expectations with regards to children at your event. There are many different polite ways to make it known, and Pinterest has some great ideas to help you. If you need additional help with this piece, make sure to talk with your CWP with Infinity Events!

COVID19 Card | With all that we are experiencing today with the COVID19 pandemic, many couples are opting to go ahead and communicate how they intend to handle the unknown from the get-go. Having a card in the invitation suite that leads guests to your wedding website to look for change of date information, should COVID19 affect the wedding, can potentially help you avoid additional stationery costs down the road.

Photo by Smash Studios Photography

What is the expectation with RSVPs?

Unfortunately, whether you choose to have guests RSVP online or on traditional RSVP cards, there are always a group who doesn’t respond. We always advise that the host go ahead and call the guests that you haven’t heard from to get the most accurate guest count possible. This is so important. With that in mind, we also advise that you put a “RSVP by” date of about 5 weeks before the wedding on thee RSVP Card to allow plenty of time for you and your fiancé to make these inevitable phone calls. This can be a daunting task, but a necessary one to make sure you are not over or under paying for seating, catering and more.

“To create something exceptional, your mindset must be relentlessly focused on the smallest detail.” – Giorgio Armani

Wedding Etiquette is not something you are expected to inherently know. We are here to help you! If you haven’t already, call Infinity Events and see what the Certified Wedding Planners can help you with to make your wedding the very best day ever!

XOXO,
The Infinity Events Team

COVID19 & Your Wedding Planning Journey

Hello Gorgeous

What a crazy, uncertain and overall tough time we are living in right now. The COVID19 Pandemic is affecting weddings everywhere, and it may seem difficult to you, your family, and your friends to put any focus at all on this new and exciting chapter in your lives as a couple. We understand your pain, we want to help you through it, and we are ready to celebrate this huge Infinite Moment with you.

In the meantime, however, let’s talk through how to be as smart as you can in these uncertain times. Here are some tips from the Certified Wedding Planners at Infinity Events about how to get through the COVID19 crisis while on your wedding planning journey.

Photo by Smash Studios Photography

Let’s Remember the Reason

First and foremost, we want to remind you that through it all, you are still promised to marry your person! Your lobster. Your best friend. Your forever. These are huge promises and this is a very exciting time in your life and in your love story. We have seen couples who, during this world crisis, find themselves saying, “what’s the point,” and we are here to tell you that your partner in life is, indeed, the point. Remember why you’re engaged and why you love each other. Hold tight to that during this insanity, and we will all get through this.

Also, we would like to go on record as an advocate for postponements, rather than cancelations. There is something to be said about gathering together with your closest friends and family to celebrate something as big as a wedding. Postponement due to a global pandemic can be a part of the story, if you let it. Some couples are choosing to get married on a much smaller scale, with respect to social distancing, and having the larger celebration at a later date. We think that is a beautiful expression of love as well, and we can totally get behind that!

Let’s Remain Informed

Something that all couples and wedding vendors are trying desperately to do is to stay informed of the ever-changing situation around the COVID19 pandemic. Here are some of the resources that we have been keeping our eyes on. We wanted to share them with you all!

·      CDC Disease Information

·      World Health Organization 

·      CDC Travel Information 

·      VeryWellHealth, Where is it Spreading? 

·      CDC Regarding Events & Mass Gatherings 

·      US Department of Labor 

Let’s Prepare a Plan of Action

The next step is to come up with a plan of action. Unfortunately, many couples, whose weddings were right at the beginning of this pandemic’s effects on society, were not granted the luxury of being able to create a plan of action and process what was happening to their dream day. Our wish is that, for those of you who still need to postpone your wedding, you will take the time to process through these emotions and pursue a plan of action that makes you as comfortable as possible considering the circumstances. Here are some of the considerations that will need to be made:

1.     A New Date | When choosing a new wedding date, consider your fiancé (duh), immediate family, wedding party and your vendor team. Seems like a lot, we know! The biggest thing to remember is that due to so many events having to be rescheduled, you might not be able to please everyone. These circumstances are, of course, different for every couple, so we suggest reaching out to your Certified Wedding Planner to talk through the best course of action with regards to rescheduling.

2.     Vendor Availability | First, we want to remind you that we, as your vendors, desire to be the very best team for you as possible. We are on YOUR side and want to make your wedding day, whenever it is, the best day! We understand that this is a very difficult time for you; and we understand your desire to keep the same dream team of vendors for your postponed wedding day. We want to encourage you to be as flexible as possible when rescheduling around the booked dates for all of your vendors. Many Saturdays, especially in peak months, will be booked already, so we encourage flexibility for Friday and Sunday weddings. You will likely even see some weekday weddings in the coming months for the same reason.

3.     Seasonal Design Decisions | Since so many spring weddings are being rescheduled to the fall, one of the considerations might be event design. Talk with your Event Designer, Florist and Certified Wedding Planner to discuss the adjustments that might need to be made to accommodate the new season.

4.     Any New Bookings | In the event that some of your current vendor team is not available for the chosen new wedding date, we advise all couples to not wait on booking the new replacement vendor. Because of circumstances outside of our control, vendors are being stretched to their maximum capacity with these rescheduled weddings. Make sure you secure your full vendor team as early as possible.  

5.     Anticipation of Additional Costs | When canceling or rescheduling individual vendor’s contracts, we want to advise you to be aware that there may be monetary penalties associated. As a vendor community, we all understand the situation at hand is no one’s fault and are trying to accommodate, within reason, as much as possible without penalty to the client. At the end of the day, however, we are running a small business that for many of us is our livelihood, and have to keep the health of the company in mind when making these decisions. We ask all couples to be understanding of the situation that we are in as well.

Let’s Ensure Communication

When rescheduling a wedding, one of the big challenges is how to best communicate the changes to your guests. There are a few ways to do that. Resending paper invitations is definitely an option for you, and it maintains the elegance factor that wedding invitation suites organically have. Minted Weddings has some beautiful “Postponed” or “Change the Date” options for you. Here is some advice directly from Minted Weddings, and make sure to check out their beautiful products.

–       Minted Tips for Planning during the Coronavirus

Other options for mass communication regarding rescheduling weddings include virtual invitations and blasts through your wedding website. Many stationary companies are extending their offerings into virtual invitations to accommodate as well. The reality is that you know your guests best. We advise that you talk through the different options with your Certified Wedding Planner, parents and fiancé to find the right solution for you.

Let’s Cherish the Infinite Moments

Here is the last piece of advice we want to share today, and it’s the most important piece, so please hear us. The chapter in your lives when you are engaged is a short one, with or without a global pandemic. Cherish this time with your future spouse.

“Three things you can’t recover in life: the Word after it’s said, the Moment after it’s missed, and the Time after it’s gone.”

XOXO,
The Infinity Events Team

Take Care of Yourself on Your Wedding Day!

Hello Gorgeous!

For many couples, the Wedding Day memories don’t just start at the ceremony, or even the family photos, but during the time that they get to spend with their Wedding Parties while they are getting ready. This is such a special time for both of them because the morning of the Wedding can be filled with so much love and support. How great is it to spend so much quality time with your best girls or closest guys and family members.

Photo by Snap Happy Photography

And the photos! #swoonworthy That closeness between friends and family is why these ‘getting ready’ photos are so much fun to take and to look back on later.

Photo by Snap Happy Photography

However, we would like to take a quick moment to point out a few things to remember when planning out the time before the Wedding on the Wedding Day. This is a tall soapbox for the Certified Wedding Planners at Infinity Events because the consequences for not taking this advice is totally (& easily) avoidable! Trust us, you’ll thank us later J

  • Drink SO much Water

As a Wedding Planning Team, we consider it our job to help you have the very best day ever. We can’t do it if the couples aren’t taking care of themselves. A huge part of this is hydration. Keeping yourself hydrated in the midst of the craziness that is a wedding day is the #1 key to having your perfect day.

Photo by Snap Happy Photography

Don’t get us wrong, we are pro-alcohol! This is not a “Don’t have a drink on your wedding day” PSA. However, it is of the utmost importance that every couple, and each member of the wedding party, partners their alcohol with water (& lots of it)! Take care of yourselves on your wedding day.

  • Plan for both Breakfast & Lunch

Though we occasionally have breakfast or brunch time weddings, the mass majority that we see are in the late afternoon or evening. It is a very busy day for everyone involved; lots of love, joy, laughter, emotions, smiling for photos, the occasional family drama, and adrenaline. With all of these factors, we find that most people don’t ‘feel’ hungry. With that in mind, we want to encourage you to plan for both breakfast and lunch for both yourselves and your wedding parties on your wedding day! You’ll likely not feel like eating, but we encourage you to make yourself eat something. (Think carbs and protein!) You need energy, something to coat your stomach and something to soak up any alcohol. Again, we can’t help you have the best day ever if you don’t take care of yourself. Don’t worry, your Infinity Events Certified Wedding Planner will help you in planning for this!

Photo by Snap Happy Photography

This is likely one of the biggest celebrations you will ever through for yourself, so let us ask you, don’t you want to remember every single Infinite Moment? We want you to cherish those memories forever!

Micah & Mark’s Gorgeous Vendor Team
Venue: The Gin at Nestbit
Coordination: Infinity Events
Photography: Snap Happy Photography
Videography: James Bickham
Entertainment: Almost Famous Band
Florals: Kacie Cooper Designs
Rentals: Elegant Chair Solutions & Mahaffey Tent
Catering: Thomas Meat Market
Hair Stylist: Wallace Ashley
Makeup Artist: Kasey Acuff
Photo Booth: Tin Can Rentals

Photo by Snap Happy Photography

Hotel How To’s

Hello Gorgeous!

As wedding planners, we believe it is a HUGE part of our jobs to help educate our couples about the little things that make up a successful event. Let’s discuss a little bit about hotel room blocks. This is something that many clients forget about until closer to the date. It certainly doesn’t feel like the most glamorous part of the wedding planning process, however, it truly can be essential to the ease of travel for your guests. Here are a few tips to help make this process easier.

Photography by Emily Frazier Weddings

1.     Do this fairly early in the planning process

Hotel availability and rates are very much influenced by the goings-on in the city, and many times these barriers aren’t known by the public. Yes, things like city-wide festivals or marathons can make a huge difference in rates/availability, but also things like local children’s soccer tournaments or even family reunion season can affect a wedding block. Our advice is to go ahead and get this piece off of your list and onto your wedding website as soon as possible!

2.     Check if a Courtesy Room Block is available

Courtesy Blocks are our favorite because there is no financial obligation to the couple. These allow you to hold a certain number of rooms out of hotel inventory until a given “cutoff date” under a group name for your event. Your guests get a guaranteed room rate until that date and then the remaining rooms are released back into the hotel’s inventory. Simple as that! However, you should know some hotels don’t offer courtesy blocks at all, and some only offer them at certain times of year. Finding a hotel that offers Courtesy Blocks can take a little research and a lot of phone calls. If you are working with one of the Certified Wedding Planners with Infinity Events, we can certainly help you with this process!

3.     Don’t go crazy with the number of rooms you reserve for your guests

Hotel Room Blocks are a gorgeous courtesy to offer to those out of town guests, however, the reality is that many of the traveling guests will also have their own hotel memberships or lodging preferences. There are a large number of guests who will not take you up on the group rate and choose to stay somewhere else. In a world where Airbnb is so popular, we have to plan for this! When considering how many rooms to block, our advice is to start with about 50% of the rooms actually needed for the expected traveling guests. Keep up with how many rooms have been picked up throughout the planning process, and if you need to add some more, typically the hotels will accommodate!

Photography by Emily Frazier Weddings

We know that this process can seem daunting, but don’t worry! Give us a call and we can help talk you through all of the tiny details that make wedding planning such a journey. We are here for you.

Xoxo,

The Infinity Events Team

Setting the Scene (or table)

Hello Gorgeous!

We talk to so many couples who either don’t know what a place setting includes or don’t understand the impact they can have at a wedding. So, let’s chat about it! Obviously, there is a lot more to an event’s design than just the place settings, but they are commonly an overlooked piece of a wedding. There are so many details and little touches that can add elegance and personalization to a place setting. Today let’s go through a few of the basic pieces that every couple can easily and affordably add to their wedding day décor.

Photo by Sara Ann Green Photography

1.     Chargers

A charger is essentially a plate for your plate! Honest to goodness, this might be the most important piece of a place setting. So much can be done with a simple charger. Unfortunately, they are one of the first pieces couples to cut from reception décor when finances become an issue. The logic being because they are strictly decorative. However, what we have found is that this small touch can add so much class for every budget! Additional ways to add to your place setting (other than the charger) include, but are not limited to, linen napkins, menus, thank you notes, favors, etc. The list goes on and on!

Photo by Persuasion Photography

2.     Linen Napkins

Linen napkins are an inexpensive way to elevate an event when directly compared to the standard paper napkins. Consider someone’s home that you know whose dining room table is always set. Don’t you feel important (& a little fancy) when you are invited to sit at their table, take part in their hospitality & use their beautiful linen napkins? Couples can provide that same hospitality to their guests on the wedding day. Not only is this an affordable way to elevate your wedding (We have seen linen napkin rentals start as low as $0.50 each!) but they are environmentally friendly to boot!

3.     Flatware

If you are serving a full meal at a reception, it is important to offer every guest a seat to enjoy their meal. When this is the case, having flatware on your tables helps complete your place settings. Even with a buffet, you can preset your reception with flatware to fill out the formality of your tables. This also frees up your guests’ hands to carry their plates or drinks to their seats. Remember, if you choose to have flatware at the table, it is important to adhere to the etiquette of setting the tables correctly. Your Certified Wedding Planner can ensure that your vision is executed perfectly with forks on the left and spoon & knife on the right.

Photo by Shelby Renee Photography

We know that planning a wedding can be a lot. There are so many moving pieces on a wedding day that event design often feels like the “easy” part. However, this is a huge undertaking. Considering that you, the VIPs, already have a ton on your plate, *Pun totally intended!* we encourage you to talk with your coordination or planning team about this piece. At Infinity Events, we have packages that are strictly for Event Design. They are curated to help you through this with ease not stress. Let’s chat!

Xoxo,

The Infinity Events Team

Sarah & Kyle’s Rain-or-Shine Wedding

Hello Gorgeous!

There are lots of variables involved with a wedding. You’ve got travel, dresses, food, music, family and friends, and of course, weather. For some cities, like L.A. or Seattle, couples generally know what the weather will be on their wedding day because their city has about one type of weather. But those of us in the mid south know that weather can change on a dime!

There’s a reason folks say, “If you don’t like the weather in Memphis, take a nap!” You could get dressed for the low fifties in the morning and by the afternoon it is in the nineties. Or in the case of this wedding, the day can begin with thunderstorms and flood warnings and end in rainbows and sunshine.

Sarah and Kyle had planned a beautiful wedding in October of 2017 at Kyle’s parent’s property on Pickwick lake. They had so many beautiful details planned out! From the many blues of the bridesmaids dresses, to the beautiful sound of bagpipes accompanying the bride down the aisle.

Yes! You read that right! Kyle’s family has Scottish heritage and they added touches of that rich history throughout the day. Kyle’s father wore a kilt for the ceremony. And the talented bagpipe player, Anne Katherine Vanlindingham, filled the air with song. RJ, their pup, wasn’t quite sure what to make of the music, but they got some great photos of him investigating.

Sarah had beautiful blue and white touches throughout the whole reception as well. She had been collecting the pieces over the years, and she says they are still decorating their house to this day. To keep with the Scottish touches, they had delicious food from the Collierville Scottish Pub, Highlander, owned by the groom’s family.

The family had already reserved a tent for the reception outside, and they would be able to fit the band and dinner tables under it. The main concern was what to do for the ceremony. They had planned for a breathtaking, lakeside arrangement. If it was going to storm as badly as expected, we would have to hold the ceremony inside the home. They had a beautiful round living room, but the worry was what to do with the bagpipes!? We planned for the worst case scenario, and held our breaths for a miracle.

We planned for the worst case scenario, and held our breaths for a miracle.

The morning of the wedding, we awoke to the same forecast. But with each passing hour, the storms seemed to be moving away. The tent was set up, the band began to arrive, the tables were set, and we all continued to pray the rain away. 

About an hour before the wedding, we called it. We were going to roll the dice and have the ceremony on the lawn by the lake. Myself and some of the caterers went out to wipe down the chairs (it had already rained that morning), and we cued the bagpipe player to start tuning. The ceremony went off without a drop of rain to speak of. There was even a great moment when a boat rode by in the ceremony and cheered on the couple. Afterwards, as the sun was setting, the couple stole away for some sunset photos, and a rainbow appeared! Talk about breathtaking!

Afterwards, as the sun was setting, the couple stole away for some sunset photos, and a rainbow appeared! Talk about breathtaking!

All in all, Sarah and Kyle had a beautiful, fun filled wedding! They were able to roll with the unpredictable punches and still enjoy their wedding day. They were able to relish in the joy of their love because they knew they were going to get married, regardless of lighting or thunder. So if this happens to you on your big day, try and take a page out of their book. It will make for a great story down the road!

Sarah & Kyle,
It was such an honor getting to be a part of your wedding! The grace with which you handled the stormy weather was truly inspiring. I am beyond happy that you all were one of my first weddings with Infinity Events. It was so fun getting to know you and your friends throughout the weekend. Your wedding was truly beautiful.

Thank you for trusting me with it.
Love, ​​​​

Mandy

Sarah and Kyle’s Gorgeous Vendor Team

Planning | Infinity Events
Photography | Angela Zuill
Venue | Kyle’s parents’ home, Pickwick Lake
Tent & Other Rentals | M&M Event Rentals
Catering & Bar | Highlander Scottish Pub
Cake | Miss Muff’n Bakery
Band | Sensations Band
Florist | Sarah’s mom
Makeup | Amber Reed
Hair | Den Smith-Schaeffer at Tangles Midtown

Painless Rehearsal Tips!

Hello Gorgeous! 

For all you folks out there who have be in a wedding, you understand the behind the scenes are stacked with LOTS of to do lists and “necessary beasts” that must be tended to. Fittings, tastings, and of course, the dreaded Rehearsal night! But we are here to let you know that this particular beast can be tamed!

When you hire a planner or coordinator, you are hiring the expertise of how to make sure all of the bases are covered for your wedding, INCLUDING your rehearsal. Here are a few easy ways to make your rehearsal as painless (and quick) as possible! 

1. Who needs to be there?

Often times, we find couples who aren’t sure who they need to invite to the rehearsal. In today’s wedding world, the rehearsal dinner has a wide variety of shapes and sizes. However, wedding rehearsals need only the folks actually in the wedding to attend.

That means, you, your fiance, the family members that are proceeding in the ceremony and your wedding party only. When too many rehearsal dinner guests are milling about during the rehearsal, things can take longer due to attention spans and distractions. 

2. What about the details?

Throughout the planning process, you’ve hopefully worked hard on making sure the beauty comes through in your details of the day. However, when it comes to the ceremony, the details that matter most are in the words. Practicing the ceremony or your vows can and should be done, however, we suggest doing so privately or with your officiant. Keeping “the special” a surprise for the next day is important. If you practice the whole ceremony the day before, with the same people, in the same place, we believe some of the magic is lost. So let us focus on the logistics of how the day will work and let the loving words shine the next day. 

3. How long will it take? 

Once the bridesmaids and groomsmen know where they are standing and grandparents know where they are sitting, the “hard part” is out of the way. Most wedding rehearsals are easy enough that you only have to go through the motions once, maybe twice. When you are planning your rehearsal dinner, it is best to allot an hour for the rehearsal. This should allow for a few minutes buffer at the beginning (for any late comers) and even some extra time if Aunt Suzy wants to practice one more time. As we like to say, “It’s just walkin’, folks. It’s not rocket science.” 

4. What about ceremonies with a little “Extra”?

You’ve all heard about ceremonies that have a little extra flare to them, and trust us, we’ve seen them all. You know, the ones with live animals or children involved. OR The ones with guests who read passages or sing songs. OR The ones with a LOT of people involved. These rehearsals may require a little more tender love and care. But rest assured, your planner/coordinator will take the time required to make sure everyone is comfortable with when they are expected to do what. 

5. What if a groomsman or grandmother cannot make the rehearsal?

Don’t you worry! We will be sure to find them the next day well before “Go Time” to let them know what they need to know. 

6. Should ushers attend rehearsal?

Nope. An usher’s job is kinda hard to practice without guests. Just make sure your ushers arrive a bit before the wedding and have them meet with your coordinator/planner. We’ll make sure they get the full Ushering 101 then!

Wedding rehearsals may seem daunting or confusing, but to your planner/coordinator, they are another part of the puzzle. We have ways of alleviating the pain or tensions that may arise. The night before your wedding day should be fun and relaxing. So sit back and trust that you are in good hands! 

Kirby & Kevin,
Helping you create and execute your amazing vision for your wedding day was one of the highlights of my year! I so enjoyed getting to know you both and your sweet family! The elegance and sophistication that you two brought to your wedding day was so beautiful to witness, and I am honored. Thank you again for trusting me with it.
Love, ​​​​Emma & The Infinity Events Team

Kirby and Kevin’s Gorgeous Vendor Team

Planning | Infinity Events
Photography | Jon Sharman Photography
Videography | Erwin Media
Venue| Hillwood at Davie’s Manor
Rentals | White Door Events
Linen | Elegant Chair Solutions
Ceiling Decor| Fedex Flower Guy
Catering & Bar | Fascinating Catering
Baker | Cakes by Carolyn
Band | The Soul Shockers
Florist | Holliday Flowers & Events
Makeup & Hair | Beauty by Brady

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Home is Wherever I’m with You

Hello Gorgeous! 

For this wedding flashback, we wanna take you back. Way back! To October of 2015! Ladies and Gents, let’s go back to Infinity Event’s first full plan wedding! This was Jessica and Caleb’s “Home” themed wedding! To explain this theme, we must first tell you a little about this couple. Caleb was active duty military when he proposed, and he and Jessica knew they would be moving away from Memphis shortly after the wedding. Jessica knew she wanted to have a wedding that paid tribute to her fiance’s service as well as to her home city and country. Booking her wedding ON Beale Street was a great start to that tribute! Hunt Phelan is located at the end of Beale and has the perfect place to help you feel right at home! 

Next up was to choose the details. She chose the true red a her focal color and accented that with touches of navy blue, white and gold! So classy! So patriotic! She also wore Blue Suede Shoes with her wedding dress and he had Memphis Grizzlies socks with his suit!

To nod towards her new name and the military life ahead, she also had her seamstress sew her fiance’s military name tag inside of her dress! For their guest book, they had guests sign a wooden sign in the shape of the state of Tennessee with a heart over Memphis! And this is where our title comes in. It said “Home is wherever I’m with you.”

Other Memphis touches included Growl Towels and U of M pom poms at their send off as well as the “party shirts” the Groom and some of his friends (who also serve our country) wore under their dress blues! Curious what a party shirt is? Take a look at the photo to the right! From the front, it was all business and crisp white, but when the groomsmen took off their jackets, the sleeves and back of the shirt were wild! Memphis Tigers, bald eagles, wolves, flags, even sequins covered these shirts! Talk about turning the party up! 

Now about that ceremony! Let’s start with a cautionary tale. Jessica and Caleb’s wedding was in October, remember? Any guesses as to something that is pretty important on a wedding day that changes in the fall?? You may have guessed leaves or the temperature, and you aren’t wrong. However, this new planner’s first lesson was making sure to know when Daylight Savings Time really starts to affect sunset! By the time ceremony rolled around, that Sun was runnin’ away! Jessica and Caleb knew they wanted the guests to be able to see them, and they, of course, wanted the photos to turn out great, so they asked their fabulous officiant, Kirk Houston, to speed up the ceremony a bit. It was amazing! They shared their first kiss as husband and wife before the Sun went down, and still were able to squeeze in those family pics!

We loved working with the vendors on this wedding! Each one had so much Heart in the day! They cared so much about making Jessica and Caleb’s day a fantastic experience, and they all worked together to make sure that happened! We are beyond proud to have been a part of this wedding day that highlighted such an amazing couple and this amazing city! 

Jessica and Caleb, 
I know Jason and I have known Jessica for a long time, but It was such a pleasure getting to know you both during your planning process. I think it goes without saying, but I am so happy that our friendship has gone on LONG after your wedding day! Thank you for allowing me to share your sweet story (& amazing photos) over and over! It has been such a blessing knowing you! 
Love, ​​​​Emma & The Infinity Events Team

Jessica & Caleb’s Gorgeous Vendor Team

Planning | Infinity Events
Photographer | Phillip Van Zandt Photography
Ceremony Venue | Hunt Phelan
Reception Venue | Hunt Phelan
Videographer | Emax Productions
Florist |Holiday Flowers
DJ | DJ Rockin A
Rentals | Party Connection
Catering & Bar Service | Carolyn Montfort Catering
Cake | Cakes by Carolyn

“Must Shares” with Your Planner

Hello Gorgeous! 

So, you’ve just gotten engaged! You’ve shared the news with friends and family. You’ve even spoken to your wedding party and started on your guest list! But the stress, and sometimes panic, is already bubbling? Then one night it comes to you; you realize you need a planner! That’s where we come in! Sometimes bride and grooms aren’t entirely sure how to set themselves and their wedding planner up for success. There are certain difficult or “sticky” conversations that you MUST have with your planner in order for them to be able to bring your dream wedding to a reality the way you want it.

We’ve listed below some of the KEY conversations you should have with your planner EARLY on in your relationship. These will help your planner be your best advocate, cheerleader, and defender! Knowing these key opinions, facts, and situations will allow your planner to represent you in the most accurate ways throughout the process and on the wedding day!

1. Communication Style

When it comes to your wedding day, you and your planner should have completely open communication. It is paramount that you both find a way to communicate that puts your mind at ease during the process and allows your planner to do her job effectively. If you are a more visual person and you’d like to see more photos or sketches of your design or reception layout, let your planner know. If you absolutely hate email and never ever remember to respond, let them know text or calling is the way to go. If you have zero interest in the nitty gritty of the process but you’d like updates along the way just to know how things are going, they can accommodate! The key is to establish this early on in the journey, so you are able to relax and enjoy being engaged!

2. Family Stuff

Someone once said that weddings are a lot like family reunions, and we agree! We know that this day will be exciting and exhausting, but on top of that, you’re getting to see hundreds of your closest friends and family! Family gatherings can bring joy, fun and a bit of drama. Whether this drama is light-hearted or related to Illness, divorce, loss, etc. your planner can help you maintain focus on your wedding day. Some of these things can help bring us closer and make us stronger individuals, but with all of the emotions of a wedding buzzing about, we want to be prepared for anything. This could mean having a moment to memorialize lost family members, or knowing not to sit Cousin Suzy next to Aunt Lisa at the reception. Whatever the family drama or struggle, your wedding planner can help alleviate the discomfort and help focus the day around happiness and love.

3.Priorities 

It may seem strange to have this one on the list because it seems obvious. But a lot of couples don’t realize how important this is to share with their planners. How you prioritize your wedding is the backbone of the planning process. Your priorities affect how you spend your budget and inevitably how you experience your wedding day. It is important to fill your planner in on which pieces of the day you want to spend more money on and which moments are most important to you. For instance, if your dream wedding includes having that big band playing all the jazzy classics, your planner will shift your budget to allow for the price of a big band. If your main priority is having an open bar with lots of options for your guests, or if you have always known you wanted to get married in a specific venue, let your planner know. When she knows these things up front, she can make smart choices for you along the way so that you stay in budget. 

But priorities are not all about the money. Moments of your wedding that are the top of your list, matter a lot! If you know that you want to have a specific photo or song or family tradition at your reception, your planner can make that happen! It can even be something you wish to guard against. If you want to enjoy your cocktail of the night, but know you wish to remain steady, let your planner know! She will be able to help make sure you’re hydrated, you are free to soak up the excitement and energy of your day.

4. Non-Negotiables

With the importance of communicating your priorities in mind, non-negotiables are incredibly important for you to share with your planner! They’re, well, non-negotiable! Your planner needs to know the things that you and your fiance feel strongly about. If you know that you HAVE to have your pup in the ceremony or if line dancing is strictly prohibited at your reception, it is a must-share! All of these have ripple effects and will be kept at the forefront of your planner’s mind.

5.Honest Budget

We all know it’s weird and uncomfortable to talk about money. It’s even more weird to talk about it with  someone you’ve only just begun to know. But in reality, talking to your planner about your budget is key to allowing her to do the job you’ve hired her to do. A wedding planner’s job includes a lot of different things: helping with design, dress bustling, calling the cues of the day, etc. But a HUGE part of a wedding planner’s job is making sure you get the dream wedding you’ve always wanted while staying within your budget!

In addition to what the bottom line number is, it is important to share with your planner who is contributing to the budget. Not only will knowing this information help you to spend your money intelligently, but it will also help to know this as we go into each step of the the decision making process. Maneuvering through family opinions, wants, and needs with regards to contributors to the budget can get tricky, but never fear! Your planner is here to help you through it!

Rest assured that you have already begun to set yourself up for success by hiring a wedding planner! We hope this short list of must shares has helped you kick off the planning process a little easier. These five tools will vastly increase your chances of accomplishing the day you’ve always dreamed of!

Sarah & Caleb, 
It was such a pleasure getting to know you two during your planning process. I think it goes without saying, but I am so happy that our friendship has gone on LONG after your wedding day! Thank you for allowing me to share your sweet story (& amazing photos) over and over! It has been such a blessing knowing you! 
Love, ​​​​Emma & The Infinity Events Team

Sarah & Caleb’s Gorgeous Vendor Team

Coordination | Infinity Events
Photographer | Kaitlyn Stoddard Photography
Ceremony Venue | Balinese Ballroom 
Reception Venue | Balinese Ballroom 
Florist |Infinity Events
DJ | DeepBlu Entertainment
Rentals | Mahaffey Tent
Catering & Bar Service | Balinese Ballroom 
Cake | Cakes by Carolyn

Merry & Bright, indeed!

Hello Gorgeous! 

Emily & Michael were such an amazing and fun couple to work with, and even though they didn’t, I knew their vision for their day went hand in hand with the holiday spirit. In this case, a rockin’ New Year’s Eve Party! The very first time we met, Emily told me that she liked winter weddings, all things sparkly and had a group of party-lovin’ friends. I got so excited at the opportunity to create this holiday celebration to mark an epic day in their lives forever! I have found that some folks are turned off by weddings on or around the holidays, but we are here to tell you that not only is there charm to be appreciated during this time of year, but also how you can make it sooo worth it for your guests! 

With Christmas just behind us and the New Year just ahead, we thought it might be the perfect time to share with you a few secrets that can help you have a holly jolly wedding or even to ring in the new year with your new spouse! Keep these few ideas in mind if you happen to be looking for just the right amount of holiday cheer in your big day!

1. Meet under the Mistletoe! 

When deciding on your colors and floral options, consider the options that this time of year offer. Whether you want to incorporate mistletoe or holly into your arch at your ceremony or maybe you’d like wreaths galore, December is teaming with greenery! It can be a gentle reminder to your guests what this time of year can mean to them. For Emily & Michael, we incorporated a deep red, winter white and mixed greens to showcase the colors of the season and compliment all of the sparkly! Speaking of…

2. All that glitters! 

The Gatsby glam has been all the rage in the wedding world lately. And what better time to flash a little gold or silver than during the holidays? We love the idea of a bride with some bedazzled shoes or a cake covered in edible glitter! These dashes of sparkle can arrive as early as your invitations! The inside of the envelope or even gold lettering in your names! Whatever holiday your family celebrates, there’s a color that can make the day pop! Red, blue, green, gold, silver; these can all make a big statement! Emily literally was game for anything that glittered! And, since I am the same way, we had so much fun making every inch of her space shimmer, sparkle and shine! We incorporated F. Scott Fitzgerald quotes within the decor to reiterate her love for the Gatsby! Emily & Michael’s love is just so pure and you can’t miss the sparkle in their eyes when they look at each other. What a blessing to be witness to such a beautiful love story! 

3. Holiday Sips and Snacks!

Choosing the food for your wedding is sometimes a daunting thought. However, there are certain foods and drinks that go hand and hand with this season! You could add a speciality drink to your cocktail list, or offer milk and cookies as an after dinner snack! Who says turkey and dressing is off limits after Thanksgiving? Eggnog, candy canes or roast beast! The menu just became so much more fun! The Butcher Shop did an amazing job catering their fabulous foods for Emily & Michael’s reception, and Emily chose to add a specialty drink to play into the theme even more. The bartending team served French 75s, an old-world champagne and gin cocktail, throughout the evening, AND we had a gorgeous champagne tower with the sparkling flowing all night long! 

4. Fabulously Warm!

There are so many options to keep your friends and family warm in the colder, holiday months. Fleece blankets are a great favor your guests can take home and enjoy again and again! Some venues to consider even come with cozy fireplaces that would make great photo backdrops or a place to get fresh air and stay warm. A chilly wedding is also a great time for your guests to pull out their family furs and look amazing! Emily chose to wear her grandmother’s fur for some of her photos and send off! It was a great way to honor her and to gorgeously stay toasty warm! 

5. The Joys in the Jingles!

Do you and your fiance have a favorite holiday song? What about a song from your favorite holiday movie? Is there a number that your family can’t resist singing or dancing to? This is a fun part of planning the party for any wedding, but when you are looking for ways to incorporate this season into your big day, you have a whole new list of songs to choose from! Imagine sending your guests off into the new year with Auld Lang Syne! 

Music meant a lot to Emily & Michael, and they sure did have a great party! (with the help of DJ Matt Tubbz of course!) They chose to incorporate certain songs throughout the night for family members and loved ones, which made each moment all the more special! 

6. Let it Snow!

The send off of a wedding can be as big or as small, as traditional or as adventurous as the couple wants. But imagine if you took advantage of the season! White flower petals, fake snow, fireworks, there are so many options for making the last moment a lasting impression on your guests! For Emily & Michael with it being a NYE wedding, we took the idea of a send off and stretched into about an hour and a half! Around 11:30pm, we pulled out the display of NYE props for everyone to grab and ring in the new year together. But we didn’t stop at midnight, no sir! The actual send off was at 1am with, of course, sparklers! Don’t forget the signage (encouraging guests to choose Uber for safety) stating, “Don’t be afraid to sparkle a little brighter, darling.”

The greatest part of having a wedding during the holiday season is having your friends and family with you. When you plan a wedding around the season of greetings, you may hit scheduling conflicts or other stressers. But remembering that you are marrying the love of your life; remembering that you are throwing the party of a lifetime; remembering that you will get to celebrate your love, these can all help put you back in the right mind. We hope your Christmases, Hanukkahs, New Year’s Eves, weddings, and anything else you are celebrating this season are all merry and bright and full of love and happiness!  

Emily & Michael,
I cannot say too many times what an honor it was to help you create the perfect representation of your love story for your wedding day. We had so much fun together, and I will consider you friends for life! Thank you for trusting me to carry out your vision throughout the whole process. Merry Christmas, Happy New Year & Happy 1st Anniversary!
Love, ​​​​Emma & The Infinity Events Team

Emily and Michael’s Gorgeous Vendor Team

Planner | Infinity Events
Photographer | Josh and Aleah Photography
Ceremony Venue | The Tower Center 
Reception Venue | The Butcher Shop
Florist |Lynn Doyle Flowers and Events
Ceremony Music | Sounds of Marque
DJ | Matt Tubbs
Rentals | Elegant Chair Solutions and White Door Events
Catering & Bar Service | The Butcher Shop
Cake | Cakes by Carolyn

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Kaylee & DJ’s Dreamy Oxford Wedding

Hello Gorgeous!

What’s the first thing that comes to mind when you think of Oxford, Mississippi? Is it football? I thought it might be. But what if I told you my first thought is quickly becoming, “Weddings!”? Getting to work with Kaylee and DJ on their dream wedding was such a fantastic Oxford experience! 

Oxford has a wonderful small town charm that makes just an hour out of Memphis seem like a perfect getaway vacation. The old homes, the Square, and the hills! So picturesque! 

When I first met Kaylee and Cheryl, I knew I was talking to an Infinity bride and her mother! They were such loving, bright people all around! It was a few months later that I got to meet Kaylee’s sweet Groom to be! DJ was obviously so smitten with Kaylee. They have the kind of love that makes your heart sing! 

The wedding was at The Jefferson. Boy oh boy! This venue! I was texting photos to other Infinity staff non stop from this place! It has this chic, raw, timeless, classy vibe to it! With 10,000 bricks that all said “Oxford” lining the floors and 60 crape myrtles to welcome you as you drive in, this place is stunning! They have repurposed and relocated supplies and scrapes from Tennessee, Mississippi, and Virginia! It all comes together with this industrial quilt feel to it! It’s venues like The Jefferson that really help make my job easier! With all the floor to ceiling windows letting in all that natural lighting and a staff that was truly incredible, I fell for this place hard!

Kaylee and her mother, Cheryl did a great job working on simple, elegant details for the day of! Each table had an acrylic sign with the table number written in gold calligraphy, and the crisp whites played perfectly with the warm browns and golds throughout the event. The whole day had such a perfect display of who Kaylee and DJ are in their faith and as a couple. 

There is something that must be said for how amazing Cheryl did with the execution of the details on the day of! She was the lady in charge, and it was my absolute pleasure to allow this sweet momma the ability to enjoy the party that they expertly put together. This is why even a bride who doesn’t feel that she needs a wedding planner should always, in my unbiased opinion, have a coordinator at the very least! 

 My Michelle Catering did such a lovely job with the food and beverage displays!

And the cake was done by Decorators Delight!

Kaylee and DJ’s wedding was just beautiful! They were a joy to work with and their families were so sweet! We even got to reconnect with them a couple weeks ago when we were back in Oxford for one of Kaylee’s bridesmaids, Meghan’s wedding! 

As always, the Last Dance was breath taking! Just a perfect way to bookend the evening!

At the end of the evening, they watched as the Oxford sky lit up with beautiful fireworks done by Pyro Shows Inc.  It truly was a dream!

Kaylee & DJ,
Thank you so much for trusting me with the the coordination of your perfect day! It was definitely one for the books. The way the two of you love each other is truly inspiring, and working with y’all just reminds me why I love love love what I do!! It was an honor to get to know you and your sweet families, thank you. 
Love, ​​​​Emma & The Infinity Events Team

Kaylee and DJ’s Gorgeous Vendor Team

Planner | Infinity Events
Photographer | Katie Norrid Photography
Venue | The Jefferson 
Florist |Kacie Cooper Designs 
DJ | DeepBlu Entertainment
String Quartet | Robert Riggs
Rentals | Events Rentals, Inc.
Catering & Bar Service | My Michelle Catering
Cake | Decorator’s Delight
Security | Cobra Security
Fireworks | Pyro Shows, Inc.

Infinity Events loves the Infinite Moment

Hello Gorgeous!

The Infinite Moment is something that, if you decide to let Infinity Events do your wedding, you will hear us talk about a lot! One of my goals as a wedding planner is to help you and your fiancé find those quirky things about you that make you special! We find them and incorporate them in one way or another in your wedding details. These little things are the touches that make your big day more than tables, chairs and flowers. These are the touches that make your wedding not a cookie cutter wedding just like everyone else you’ve ever known. These touches are what make your day special and YOURS.

Here are a few examples of easy ways to include an Infinite Moment in your big day.

Favors | Favors are a cool way to involve your interests, family and even history! Don’t give out silly nothings for no reason when you can give out something that will make folks remember the awesome time they had witnessing the love between you and your spouse! (& don’t worry, it doesn’t have to break the bank to be creative!)

Quotes | Quotes are a fabulous way to incorporate your personality and the story of your relationship into your day in a more subtle way. Handwritten calligraphy signage is all the rage right now, and adding a quote that means something to you will add that little extra something to your big day, and will be forever documented in your photographs! 

Music | Everyone knows about the staple songs that you have to have for the reception like first dance, father daughter dance, mother son dance, etc. What some people don’t think about are the places in the reception that CAN have a specific song, but don’t necessarily have to. If you and your fiancé have several songs that mean something to you, you CAN incorporate them into your day.. Now let me be clear, this Infinite Moment is probably just for your benefit, but ANYTHING that is sentimental to your and your spouse is never a waste of time or money.. (another thing I always say lol)

Last Dance | This is something that I do with every couple. I have had a few brides think they didn’t want to at first, but have never had anyone regret doing this. It’s a beautiful moment for you, and logistically FABULOUS for your coordinator!

This very last, very private dance with your new spouse is a beautiful and authentic moment that gives you a moment that make “the whole world disappears when I am with you” a reality… not to mention some fantastic photos!

The ultimate Infinite Moment wedding: Kaitlin and Kyle

Kaitlin and Kyle’s quirky traits were so much fun to work with when doing their Spring 2017 wedding at the Balinese Ballroom in downtown Memphis. Throughout this post are some of their little touches that we were able to use to showcase their personality as a couple, not to mention their EPIC first dance song! Kaitlin & Kyle decided to surprise their guests with a acoustic cover of “You Can Have Whatever You Like” performed by two of their friends! It was amazing!

All in all, the Infinite Moment is that thing that makes your guests say “Wow only THEY would do that”; it’s the thing that makes your wedding different from everyone else in a way that only you can do. Your future spouse loves YOU for your uniqueness, personality & internal beauty, so let us help you celebrate that! Infinity Events believes that every bride is unique and we help you add your personally (and those quirky things that you love about one another) into the biggest day of your life.

Kaitlin & Kyle’s Vendor Team

Planner | Infinity Events
Photographer | Jon Sharman Photography
Venue | Balinese Ballroom
Florist | L & Jay Productions 
DJ | DJ Rockin’ A
Rentals | Party Connection
Cake | Cakes by Carolyn

Thank you for reading!

Love, ​​​​